Need a Quote or more Information?
If you need pricing or more information, choose your preferred method below and a Century representative will promptly get you the information you're looking for.
Human Resources Paperless E-Forms
Paper-based HR processes slow down productivity and create unnecessary risk. Our Paperless HR & E-Forms cloud solution lets you digitize every aspect of HR documentation — from new hire paperwork and benefits enrollment to policy sign-offs and performance reviews. With fully customizable e-forms, digital signatures, and workflow automation, you can eliminate paper waste, improve efficiency, and ensure every document is securely stored and easily accessible.
Customizable E-Forms
HR forms come in many formats, and digital e-forms ensure every process is standardized, trackable, and accessible from any device. Whether handling job applications, onboarding checklists, or performance evaluations, digital forms provide a structured, automated way to collect and manage employee information.
- Dynamic E-Forms: Create, edit, and distribute digital forms tailored to HR workflows.
- Pre-Filled Data Fields: Reduces manual data entry by auto-populating fields from existing employee records.
- Mobile Accessibility: Enables employees and managers to complete forms from any device.
Digital Signatures & Approvals
HR teams require signed approvals for employment contracts, policy acknowledgments, and legal agreements. A paperless document system allows for secure, e-signatures that speed up approval processes and eliminate the need for printing, scanning, and filing paper copies.
- E-Signatures: Captures digital signatures for employment agreements, benefits enrollment, and more.
- Approval Workflow Automation: Routes documents automatically to HR, managers, or employees for signing.
- Audit-Ready Signature Logs: Maintains full records of signature approvals with timestamps and access logs.
Paperless HR Workflows
Moving to a paperless HR system improves efficiency by ensuring documents are automatically routed, stored, and retrieved — eliminating manual tracking and filing.
- Automated Document Submission: Routes completed forms to the appropriate HR team members without manual intervention.
- Instant File Retrieval: Search and access stored forms instantly using metadata and indexing tools.
- Reduced Paper & Printing Costs: Eliminate expenses related to printing, scanning, and physical storage.
Paperless HR & E-Forms Comparison
See how our Paperless HR & E-Forms solution compares to other leading options.
Customizable E-Forms
Our Solution
Design, edit, and deploy custom HR forms for onboarding, benefits, and compliance.
Design, edit, and deploy custom HR forms for onboarding, benefits, and compliance.
Other Solutions
Often limited to pre-built templates with minimal customization options.
Often limited to pre-built templates with minimal customization options.
Digital Signatures & Approvals
Our Solution
Supports legally binding digital signatures with built-in approval tracking.
Supports legally binding digital signatures with built-in approval tracking.
Other Solutions
May require third-party tools or manual upload of signed documents.
May require third-party tools or manual upload of signed documents.
Automated Document Routing
Our Solution
Automatically sends completed forms to HR, payroll, or managers for approval.
Automatically sends completed forms to HR, payroll, or managers for approval.
Other Solutions
Some require manual submission, increasing delays.
Some require manual submission, increasing delays.
Mobile-Friendly Access
Our Solution
Employees and HR can complete and review forms from any device.
Employees and HR can complete and review forms from any device.
Other Solutions
Some platforms have limited mobile accessibility.
Some platforms have limited mobile accessibility.
Paperless Compliance Tracking
Our Solution
Automatically tracks policy acknowledgments, legal agreements, and compliance forms.
Automatically tracks policy acknowledgments, legal agreements, and compliance forms.
Other Solutions
Tracking is often manual, requiring HR to verify compliance records.
Tracking is often manual, requiring HR to verify compliance records.
Centralized Digital Storage
Our Solution
Securely stores all submitted forms in a centralized document repository.
Securely stores all submitted forms in a centralized document repository.
Other Solutions
Some solutions lack direct storage, requiring external file management.
Some solutions lack direct storage, requiring external file management.
Automated Form Expiration & Retention
Our Solution
Enables automatic retention and expiration policies for compliance forms.
Enables automatic retention and expiration policies for compliance forms.
Other Solutions
Requires manual tracking, increasing compliance risks.
Requires manual tracking, increasing compliance risks.
Want a Price Quote or Live Demo?
Frequently Asked Questions
Discover how Paperless HR & E-Forms can eliminate manual paperwork, streamline workflows, and ensure compliance.
What is a paperless HR system?
A paperless HR system replaces physical documents with secure digital files, allowing HR teams to manage employee records, onboarding forms, and compliance documents electronically.
How do digital e-forms work?
Digital e-forms allow employees and HR staff to complete and submit forms online. These forms can be customized with required fields, electronic signatures, and automated approval workflows.
Are digital signatures legally binding?
Yes, electronic signatures are legally binding under laws such as the ESIGN Act and UETA. Our system ensures that digital signatures meet compliance requirements and provide an audit trail.
What types of HR documents can be digitized?
You can digitize and store employee contracts, tax forms (W-4, I-9), benefits enrollment forms, performance reviews, training acknowledgments, and policy agreements.
How does this solution ensure compliance?
Our system automatically tracks and stores completed forms, ensuring compliance with labor laws and regulatory requirements. Audit logs record every form submission, approval, and signature.
Can employees access and complete forms remotely?
Yes, employees can securely access, complete, and sign HR forms from any device, making the process more efficient and accessible for remote teams.